Executive Assistant / Team Assistant - Investment Banking, 40k

A financial institution in Hong Kong seeks an Executive Assistant/Team Assistant to support daily operations, manage schedules, and coordinate travel.

Key responsibilities:

As an Executive Assistant/Team Assistant, you will manage calendars, travel, documents, onboarding, and cross-team coordination.

• Provide comprehensive administrative support tailored to senior stakeholders’ needs, ensuring efficient day-to-day operations
• Manage diaries, coordinate complex travel, process expenses, and prepare documents including spreadsheets, databases, and presentations
• Collaborate closely with stakeholders to prioritise workload and optimise use of administrative resources
• Liaise with internal and external contacts, and coordinate with other assistants to ensure effective communication across teams

Candidate profile:

To excel in this role, you bring experience supporting senior executives, managing complex schedules and travel, strong MS Office skills, and the ability to work under pressure with discretion and adaptability.

• Proven experience in high-level administrative support within financial or professional services, with strong emphasis on accuracy and discretion
• Exceptional organisational skills with the ability to manage multiple priorities and perform under pressure
• Advanced Microsoft Office proficiency (Outlook, Excel, PowerPoint, Word) for scheduling, reporting, and document preparation
• Strong communication and interpersonal skills, building effective relationships across all levels and stakeholders
• Proactive, collaborative, and adaptable approach with strong confidentiality and problem-solving abilities in fast-paced environments

About the company:

A global financial services firm delivering innovative solutions across international markets. It promotes a fast-paced, collaborative culture focused on growth, innovation, and career development.

Keywords: administrative support, calendar management, travel coordination, office documentation, stakeholder management, schedule management, financial services

What’s next:

Join a fast-paced investment banking team and make an impact through high-level executive support. Apply now!