Events Executive (Shatin, 26-28k, 1-year Contract)

A leading innovation centre in Hong Kong is seeking an Events Executive to join its vibrant team.

About the team:

A thriving innovation centre in Hong Kong, dedicated to shaping the solutions of the future. The organisation is committed to continuous innovation and excellence, seeking to serve the local community and Greater Bay Area. Join the team to drive the engines of tomorrow!

About the role:

We are looking for a proactive and detailed-oriented Events Executive. In this role, you will play a pivotal part in planning, coordinating, and executing a variety of impactful events. The ideal candidate will bring strong project management skills, a creative mindset, and the ability to perform well under pressure.

Key responsibilities:

• Plan and coordinate event logistics, including venue selection, catering arrangements, audiovisual setup, transportation, and vendor management to ensure seamless execution
• Serve as the primary on-site point of contact during events, managing set-up, staff coordination, guest registration, and promptly resolving any issues to guarantee smooth operations
• Liaise with clients, stakeholders, and guests to confirm requirements, address concerns, and ensure expectations are met throughout the event lifecycle
• Prepare and maintain comprehensive event documentation, including budgets, tendering documents (aligned with the organisation’s procurement policy), schedules, and post-event analysis reports to track performance and outcomes
• Oversee attendee registration processes to ensure a seamless experience for participants
• Support promotional efforts by creating engaging social media content, visuals, and marketing materials to drive participation and engagement
• Participate in ad hoc duties as assigned

Candidate profile:

• Bachelor’s degree with a minimum of 2 years’ experience in project management and/or event organisation. Experience in creating marketing materials (e.g., social media posts, visuals, and promotional materials) is also desirable
• Excellent communication, problem-solving, and interpersonal skills
• Ability to manage multiple projects simultaneously, meet tight deadlines, and perform well under pressure
• Proactive, self-motivated and detail-oriented with a strong sense of responsibility
• Strong proficiency in written and spoken English and Chinese (Cantonese; traditional and simplified Chinese). Fluency in Putonghua is required
• Immediate availability is preferred

About the company:

A public-sector backed organisation operating within an innovation and technology environment, supporting collaboration, research, and development activities that contribute to long-term economic and technological progress across the region.

Keywords: event management, coordination, logistics, budgeting, registration, marketing, planning, vendor management

What's next:

If you are enthusiastic about shaping memorable events within an inclusive innovation hub, apply now!