Executive assistant / Personal Assistant (Multiple openings)

A prestigious multinational organisation is seeking experienced Executive Assistants and Personal Assistants to provide high-level secretarial and administrative support to senior executives, including the CEO, within a collaborative and inclusive environment.

Key responsibilities:

As an Executive Assistant or Personal Assistant, you will play a critical role in supporting senior leaders by managing schedules, coordinating travel logistics, preparing reports, and ensuring smooth office operations.

• Perform secretarial and administrative duties for business and personal matters
• Manage the CEO’s complex calendar, including all meetings, site visits, and end-to-end travel arrangement
• Experienced in VIP client reception, data analysis, presentations, and office operations
• Prioritise inquiries and requests proactively while troubleshooting conflicts as they arise
• Perform all other related duties as assigned

Candidate profile:

To thrive in this role, you will bring extensive experience supporting top-tier executives within multinational companies or family offices.

• Bachelor’s degree or above, with at least 5 years of relevant experience
• Strong written communication skills in Chinese and English; fluent in Cantonese, Mandarin, and English
• Proficient in MS Office with attention to detail and discretion

About the company:

A global firm in the financial technology and investment management industry provides cloud-based solutions that help institutions manage, analyse, and report complex financial and portfolio data. The organisation is recognised for combining advanced analytics, automation, and scalable technology to improve transparency and operational efficiency. Its collaborative culture, innovation-driven approach, and strong focus on data accuracy set it apart in a highly competitive market.

Keywords: secretarial support, calendar management, VIP client reception, data analysis, office operations

What's next:

If you’re ready to take on an exciting new challenge where your expertise will be truly valued within a welcoming team environment, apply now!