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Receptionist (1-yr contract)

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Successfull candidate will join the facilities team to provide full-cycle and high quality of corporate services to support the offices, including real estate, property management, day-to-day operations, maintenance, provide assistance and support in the delivery of day-to-day facilities services and administrative functions.

Duties:

• Manage reception area. Greeting and escort clients. Handling phone calls
• Maintain good level of inventories for office supplies and pantry items
• Participate and assist with the planning, coordination and execution of different events
• Communicate with users in a helpful and timely manner regarding all facilities requests to ensure appropriate expectations are established.
• Coordinate between users and relevant teams for internal workstation movements for new hires, transfers, necessary desk moves or termination.
• Perform daily inspections and walkthroughs to ensure clean, operational and effective facilities.
• Plan, coordinate and monitor the execution of office maintenance works
• Prepare various reports for management review on bi-weekly, monthly and quarterly basis
• Handle Facilities ad hoc issues, e.g. complaints regarding A/C, lighting, desks & chairs…etc
• Communicate closely with accounts payable team to ensure submitted invoices are processed
• Assist with preparing and managing budgets.
• Monitor performance of external vendors, liaises with both internal and external parties to ensure the deliverables are meet with the firm’s requirements
• Participate and assist in annual budget forecasting, review and monitor the budget implementation throughout the daily operations

Requirements:

• Superior customer service orientation.
• Strong problem-solving skills.
• Strong organizational skills with the ability to multi-task, establish priorities and meet deadlines.
• Ability to plan and prioritize.
• Exceptional oral and written communication skills.
• Takes ownership for all responsibilities and assignments.
• Proficiency with Microsoft Word, Excel and Powerpoint.

Contract Type: Temp

Specialism: Secretarial & Business Support

Focus: Reception / Switchboard

Industry: Admin and Secretarial

Salary: Negotiable

Workplace Type: On-site

Experience Level: Entry Level

Location: Hong Kong

Job Reference: WZIYS6-33C848A5

Date posted: 26 June 2025

Consultant: Wenlin Xiao