Receptionist (1-yr contract)
Successfull candidate will join the facilities team to provide full-cycle and high quality of corporate services to support the offices, including real estate, property management, day-to-day operations, maintenance, provide assistance and support in the delivery of day-to-day facilities services and administrative functions.
Duties:
• Manage reception area. Greeting and escort clients. Handling phone calls
• Maintain good level of inventories for office supplies and pantry items
• Participate and assist with the planning, coordination and execution of different events
• Communicate with users in a helpful and timely manner regarding all facilities requests to ensure appropriate expectations are established.
• Coordinate between users and relevant teams for internal workstation movements for new hires, transfers, necessary desk moves or termination.
• Perform daily inspections and walkthroughs to ensure clean, operational and effective facilities.
• Plan, coordinate and monitor the execution of office maintenance works
• Prepare various reports for management review on bi-weekly, monthly and quarterly basis
• Handle Facilities ad hoc issues, e.g. complaints regarding A/C, lighting, desks & chairs…etc
• Communicate closely with accounts payable team to ensure submitted invoices are processed
• Assist with preparing and managing budgets.
• Monitor performance of external vendors, liaises with both internal and external parties to ensure the deliverables are meet with the firm’s requirements
• Participate and assist in annual budget forecasting, review and monitor the budget implementation throughout the daily operations
Requirements:
• Superior customer service orientation.
• Strong problem-solving skills.
• Strong organizational skills with the ability to multi-task, establish priorities and meet deadlines.
• Ability to plan and prioritize.
• Exceptional oral and written communication skills.
• Takes ownership for all responsibilities and assignments.
• Proficiency with Microsoft Word, Excel and Powerpoint.
About the job
Contract Type: Temp
Specialism: Secretarial & Business Support
Focus: Reception / Switchboard
Industry: Admin and Secretarial
Salary: Negotiable
Workplace Type: On-site
Experience Level: Entry Level
Location: Hong Kong
TEMPORARYJob Reference: WZIYS6-33C848A5
Date posted: 26 June 2025
Consultant: Wenlin Xiao
hong-kong secretarial-business-support/reception-switchboard 2025-06-26 2025-07-26 admin-and-secretarial Hong Kong HK Robert Walters https://www.robertwalters.com.hk https://www.robertwalters.com.hk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true