Assistant Manager, Administration

Key responsibilities:

As an Assistant Manager, you will manage supports daily office administration, manages processes and services, and assists in implementing policies to ensure an efficient and well-organised work environment.

• Operational Excellence: Lead daily office operations, overseeing facilities, logistics, front desk services, and supply chain management to ensure a seamless workplace experience
• Vendor Strategy: Drive vendor lifecycle management, from contract negotiation and performance monitoring to renewals and conflict resolution
• Governance & Compliance: Maintain robust administrative policies and internal controls. Lead audit preparation and ensure 100% adherence to regulatory standards
• Resilience Planning: Own the Business Continuity Plan (BCP) documentation, ensuring the office is primed for rapid response during emergencies or disruptions
• Travel & Projects: Optimise travel agreements for cost-efficiency and lead high-impact projects, including office renovations, relocations, and corporate events

Candidate profile:

To excel in this role, you bring experience in office administration, strong skills in facilities, vendor and compliance support, bilingual communication, Microsoft Office proficiency, and a reliable, detail-oriented approach.

• Education: Degree in Business Administration or a related discipline
• Experience: 5+ years in Office Management or General Affairs, ideally within an MNC or the Financial Services sector
• Communication: Exceptional command of English and Chinese (written and spoken)
• Technical Savvy: Expert proficiency in MS Office and a knack for process improvement

About the company:

A financial services organisation provides a range of advisory and market-related solutions, supported by strong industry expertise and a focus on innovation. It offers a fast-paced and collaborative environment that values professional growth, continuous improvement, and long-term development opportunities.

Keywords: office administration, vendor relationship, administrative policy enhancement, business continuity plan, MS office, investment bank

What’s next:

Apply now to join a fast-paced organisation and grow your career in a collaborative environment.