Office Manager / Executive Assistant, Financial Institution

A financial institution in Hong Kong seeks a discreet and highly organised Office Manager / Executive Assistant to support the Principal and oversee office operations.

Key responsibilities:

As an Office Manager / Executive Assistant, you will support the Principal and manage schedules, travel, expenses, vendors, and office operations.

Personal Assistant to the Principal

• Provide high-level administrative and personal support to the Principal
• Manage complex calendars, global schedules, travel, and logistics
• Handle confidential communications, expenses, and personal requests
• Liaise with household staff, vendors, and manage private engagements
• Anticipate needs and proactively resolve issues with discretion

Office Management

• Oversee daily family office operations for efficiency and smooth workflow
• Manage office administration, supplies, vendors, and meeting coordination
• Support basic finance tasks including invoicing, expenses, and budgets
• Maintain secure filing systems and ensure confidentiality of records
• Assist with HR coordination and compliance with internal procedures

Candidate profile:

To excel in this role, you bring experience supporting senior executives, strong organisation and communication skills, discretion, and expertise in global scheduling and travel management.

• Proven experience in high-level executive support within a private family office or confidential environment
• Strong organisational skills with ability to multitask accurately under pressure
• Excellent written and verbal English communication for stakeholder liaison
• High discretion in handling sensitive personal and business information
• Expertise in global calendar management, travel coordination, and advanced IT tools (MS Office, digital filing systems)

About the company:

A financial institution focused on long-term value creation across diversified sectors and markets. It offers a discreet, high-performing environment with a future-focused culture and strong opportunities for growth and development.

Keywords: admin and secretarial, office management, Principal support, schedule management, travel coordination, financial institution

What’s next:

Submit your application to be part of a high-performing global investment team!