Admin assistant (HR Team) (1yr contract)

Successful candidates will assist the team with all spectrum of admin activities and HR-related logistics within the HR department.

Duties:

• Responsible for submission of maternity leave pay applications to the Labour Department for firm employees
• Supporting employees to fill in Employee Declaration Forms and collecting relevant documentations
• Act as a point of contact for labour department and employees, and reporting on cases submissions
• Office space management support, including HR floor, storage area and meeting rooms
• Managing logistics for new joiners, transfers and leavers
• Working closely with Tech Floor Support team on IT issues for the department and managing IT inventory
• Liaising with Facilities team on repairs, fittings and other issues and general maintenance of the HR floor
• Ordering of IT equipment, office supplies, stationery, business cards, envelopes for the department
• Processing invoices and expenses, including arranging for HR employees to be added as authorised signatories for signing documents
• Organising department meetings & events: logistics with the hospitality team
• Assisting with general office administration and acting as departmental admin for HR, and providing admin support to Asia HR COO & HR Management team

Responsibilities:

• Have strong communication skills (English, Cantonese & Mandarin – optional)
• Be highly organised and able to manage multiple tasks at once
• Demonstrate initiative and prioritise accordingly
• Have strong computer skills
• Have good attention to detail
• Enjoy working in a high volume, fast paced and dynamic environment