Executive Assistant

An organisation in Hong Kong seeks an experienced Executive Assistant to support a Principal with high-level coordination, scheduling, and confidential matters in a fast-paced environment.

Key responsibilities:

As an Executive Assistant, you will support a Principal through scheduling, travel coordination, confidential administration, and office operations.

Personal Assistant to Principal

• Manage calendars, meetings, and business/personal travel arrangements
• Coordinate international itineraries, visas, accommodations, and transport
• Act as liaison between the Principal and internal/external stakeholders
• Handle confidential correspondence, personal matters, and lifestyle coordination
• Prepare meeting materials, agendas, and follow-ups

Office Management

• Oversee daily office operations, facilities, vendors, and supplies
• Track office budgets, expenses, and administrative processes
• Support onboarding, office policies, and document management
• Coordinate meetings, team events, and company functions

Administrative & Operational Support

• Assist with expense reports, invoice tracking, and finance coordination
• Liaise with external advisors including legal and tax teams
• Support ad hoc projects, research, and reporting

Candidate profile:

To excel in this role, you bring Executive Assistant experience, strong organisational and communication skills, discretion, and the ability to manage multiple priorities effectively.

• Bachelor’s degree or equivalent experience
• 8+ years’ experience in Executive/Personal Assistant or Office Management roles
• Proven ability to handle confidential information with discretion
• Strong organisational, multitasking, and communication skills
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and managing complex schedules/travel

About the company:

A global professional services organisation operates in a fast-paced, high-performance environment, supporting senior stakeholders with a strong focus on operational excellence and collaboration. It offers a supportive culture with opportunities for growth, impact, and continuous development in an international setting.

Keywords: calendar management, international travel coordination, office operations, event planning, administrative support, document control, financial services

What’s next:

Step into a high-impact support role at the centre of senior leadership. Apply now!