IT Administrator / Project Admin – short notice(shatin/taipo)

Seeking an experienced IT Administrator to support IT management, coordinate vendors, procurement, meetings, and administrative operations in a fast-paced environment.

Job Duties

• Provide administrative and operational support to IT management and functional teams.
• Manage calendars, meeting schedules, travel arrangements, and coordinate internal and external meetings.
• Prepare meeting agendas, record minutes, track action items, and follow up on deliverables.
• Act as the key liaison for IT administrative matters with internal departments and external stakeholders.
• Review IT procurement requests and ensure supporting documents, approvals, vendor details, and justifications are complete.
• Verify and monitor IT payment requests, including project-based and recurring service payments.
• Coordinate with vendors, service providers, and system integrators to support IT operations and project delivery.
• Assist in vendor relationship management and service performance monitoring.
• Support technology engagement activities such as conferences, forums, award nominations, case studies, media activities, and industry events.
• Maintain accurate records, documentation, and administrative processes for IT functions.

Job Requirements

• Bachelor's degree in Business Administration, Information Technology, or a related discipline.
• 3-5 years of relevant experience supporting IT management or Project Admin teams.
• Proven experience in schedule management, administration, coordination, and handling multiple priorities.
• Fluent in spoken and written English, Cantonese, and Mandarin.
• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
• Strong organizational, communication, and stakeholder coordination skills.
• Detail-oriented, proactive, and capable of working independently.
• High level of professionalism, integrity, and confidentiality.
• Ability to work effectively under pressure and manage competing priorities.
• Short notice is preferred.