Team Assistant, Junior Secretary, Top-tier ibank

Key Responsibilities

• Manage complex calendars, schedules, and meeting arrangements for the Research team.
• Coordinate internal and external meetings, conference calls, video conferences, and related logistics.
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
• Process and track expense claims accurately and in a timely manner.
• Provide administrative support for team events, offsites, client meetings, and other projects.
• Maintain electronic filing systems and support document management processes.
• Prepare and distribute meeting materials and documents as required.
• Build effective working relationships with internal stakeholders across various functions and locations.
• Support ad hoc administrative projects and team initiatives as required.

Requirements

• Previous experience in an Administrative Assistant, Team Assistant, Executive Assistant, or Secretarial role.
• Fluency in English, Cantonese, and Mandarin.
• Proficiency in Microsoft Office applications and the ability to quickly learn new systems and technologies.
• Ability to manage a high-volume workload and prioritize effectively.
• Professional, reliable, discreet, and able to maintain confidentiality at all times.
• A collaborative team player with a flexible and proactive approach.