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Executive Assistant, Secretary, up to 70k
We are seeking an experienced and highly organized Executive Assistants to support the Managing Director and oversee the day-to-day operations of a dynamic and fast-paced office environment.
Key Responsibilities
- Provide comprehensive and proactive executive support, including complex calendar management, meeting coordination, travel arrangements, and expense administration.
- Act as a gatekeeper and strategic business partner, helping to manage and prioritize competing demands
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Coordinate internal and external meetings, including agenda preparation, logistics, meeting materials, and follow-up actions
- Prepare high-quality presentations, reports, business correspondence, briefing notes, and other management materials
- Screen and manage incoming communications, ensuring urgent matters are appropriately escalated.
- Assist with special projects, business initiatives, and ad hoc assignments as directed by the Managing Director.
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Oversee the day-to-day office operations and ensure a professional, efficient, and well-organized workplace environment
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Manage office budgets, procurement activities, vendor relationships, workplace services, and facilities maintenance
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Drive employee engagement initiatives and help foster a positive workplace culture
Requirements
- 8-15 years' experience in a family office, private banking, investment management, financial services, or related environment
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Proven experience supporting C-suite executives or senior leadership teams
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High level of integrity, professionalism, and discretion
- Exceptional organisational skills with strong attention to detail
- Fluent English is essential; Cantonese and/or Mandarin is advantageous
What's on Offer
- Exposure to a dynamic and fast-paced business environment.
- A collaborative and professional workplace culture.
- Competitive compensation and benefits package.
About the job
Contract Type: Perm
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Salary: HKD50,000 - HKD70,000 per month
Workplace Type: On-site
Experience Level: Mid Management
Location: Hong Kong
FULL_TIMEJob Reference: 1AVEPW-531227FB
Date posted: 24 July 2026
Consultant: Hazel Lo
hong-kong secretarial-business-support/secretarial 2026-07-24 2026-09-22 admin-and-secretarial Hong Kong HK HKD 50000 70000 70000 MONTH Robert Walters https://www.robertwalters.com.hk https://www.robertwalters.com.hk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true