Executive Assistant / Personal Assistant (Financial Services)

A leading financial services firm seeks an Executive Assistant / Personal Assistant in Hong Kong to provide seamless executive support and drive efficient office operations, ensuring organisational excellence.

Key responsibilities:

• Provide trusted executive and personal support to the Senior Partner, managing complex schedules, communications, meetings, and priorities to ensure seamless business and personal operations
• Lead end-to-end travel and logistics planning for the Senior Partner and family, coordinating international and domestic itineraries, visas, bookings, and last-minute changes
• Drive executive administration by preparing presentations, meeting materials, correspondence, expense reporting, and action tracking to support informed decision-making and efficient follow-through
• Oversee office management for a 20-person professional office, ensuring smooth facilities, vendor, workplace, and administrative operations while maintaining a high standard of service
• Coordinate onboarding, offboarding, internal events, and household service providers, delivering a seamless employee and executive support experience through discretion, organisation, and operational excellence

Candidate profile:

• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Office Manager supporting senior executives within professional or financial services
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, and PowerPoint), with confidence using modern office technologies to manage workflows efficiently
• Proven ability to manage complex executive calendars, international travel, and multiple stakeholders within fast-paced, high-performing environments
• Excellent organisational, communication, and stakeholder management skills, with exceptional attention to detail and the ability to prioritise competing demands
• Demonstrated discretion, integrity, and initiative, with a proactive, service-oriented approach to handling confidential matters and delivering seamless executive support

About the company:

A prestigious financial services firm with a strong reputation for delivering sophisticated investment solutions is committed to excellence, discretion, and long-term client partnerships. Joining a collaborative, high-performing team, you will play a pivotal role in supporting senior leadership while contributing to a professional environment that values trust, ownership, and operational excellence.

Keywords: executive assistant, personal assistant, office manager, executive support, financial services

What’s next:

Shape the success of senior leadership while becoming a trusted partner at the heart of a high-performing financial services firm. Apply now!