Senior Admin Assistant

This role offers you the chance to provide comprehensive administrative support to a dynamic business unit, ensuring seamless operations and professional representation at all times. You will be part of a supportive team environment where your attention to detail, organisational skills, and ability to connect with colleagues and clients alike will be highly valued.

What you'll do:

As a Senior Administrative Assistant based in Hong Kong, you will play an integral role in supporting the business unit’s daily operations through expert coordination of schedules, meetings, travel arrangements, and client communications.

• Provide comprehensive administrative support to the business unit by managing daily office activities and ensuring all tasks are completed efficiently and accurately.
• Coordinate proactively with clients, internal business personnel, and peer counterparts to facilitate effective communication and smooth workflow across teams.
• Manage complex diaries by scheduling both external and internal meetings or calls, demonstrating excellent organisational abilities and attention to detail.
• Arrange business travel logistics for bankers and visiting team members, ensuring all itineraries are meticulously planned and executed.
• Process expense reports and invoices promptly while maintaining accuracy in all financial documentation and adhering to company policies.
• Undertake general office administrative duties as well as ad-hoc projects or events as required by the business unit.
• Support visiting colleagues from other offices locally by assisting with logistics, workspace arrangements, and any additional needs during their stay.
• Demonstrate initiative in identifying areas for process improvement within administrative functions to enhance overall efficiency.
• Maintain confidentiality at all times when handling sensitive information related to clients or internal matters.
• Ensure compliance with company standards in all aspects of administrative support while upholding a strong client service attitude.

What you bring:

To excel as a Senior Administrative Assistant in this prestigious setting, you will bring substantial experience gained from similar roles where your reliability, empathy, and collaborative spirit have been evident.

• A minimum of three years’ relevant experience in an administrative or secretarial capacity within a corporate environment is essential for this position.
• Fluency in English, Cantonese, and Mandarin is required
• Exceptional organisational skills with proven ability to multi-task efficiently while maintaining accuracy under tight deadlines.
• A proactive approach combined with motivation and keen attention to detail ensures high-quality outcomes in all tasks undertaken.
• Demonstrated ability to work collaboratively as part of a team while also using your own initiative when prioritising workload.
• Excellent written and verbal communication skills paired with strong interpersonal abilities enable you to build rapport with colleagues and clients alike.
• A strong client service orientation is vital for representing the business professionally at all times.
• Good judgment regarding appropriate conduct ensures discretion when handling confidential information or sensitive situations.
• Versatility and flexibility allow you to adapt seamlessly to shifting priorities or urgent requests within the fast-moving business environment.
• Advanced proficiency in Microsoft Office applications supports efficient document preparation, data management, and reporting.