Executive Assistant / Secretary (Business Travel Required)

A leading energy trading business is seeking an experienced Executive Assistant/Secretary to provide trusted, high-level support to senior leadership, helping keep business priorities, executive communications and key engagements running smoothly in Hong Kong.

This opportunity calls for a proactive professional who can exercise sound judgement, manage sensitive matters with discretion, and coordinate complex schedules and travel while serving as a reliable point of contact for internal and external stakeholders.

Key responsibilities:

• Provide comprehensive executive support to a director, including diary management, meeting coordination, communication facilitation, and travel arrangements
• Manage and prioritise business matters with professionalism and discretion
• Draft, proofread, and prepare professional emails, presentations, reports, and other correspondence
• Liaise with internal and external stakeholders on behalf of the executive
• Handle confidential and sensitive information with the highest level of integrity, and read and draft documents in Traditional and Simplified Chinese
• Provide routine interpretation, commercial administration, office mobilisation support, and personal administrative assistance
• Undertake occasional mainland China and international travel, and provide out-of-hours support as agreed
• Coordinate ad hoc assignments as required

Candidate profile:

• Minimum of 8 years’ experience in Executive Assistant, Chairman/CEO Office, or senior executive support roles
• Previous experience supporting C-suite executives, Chairmen, board members, or senior leadership teams is highly preferred
• Strong stakeholder management skills, with the ability to interact confidently with senior executives and external partners
• Excellent organisational, multitasking, and problem-solving abilities
• Willingness and availability to undertake mainland China and international business travel
• Mature, proactive, and highly discreet, with a strong sense of ownership
• Outstanding written and spoken English is essential; proficiency in Chinese is advantageous
• Proficiency in Microsoft Office applications

About this company:

Operating in the energy trading sector, this organisation participates in international petroleum markets, with a focus on commercial relationships and supply-chain coordination. Its involvement in global fuel markets places it within an internationally connected industry where commercial judgement, operational coordination and trusted business relationships are important.

Keywords: Executive Assistant, Executive Secretary, Senior Executive Support, C-Suite Support, Business Travel Coordination

What’s next:

Ready to bring your executive support expertise to an international petroleum trading business? Apply now to explore this opportunity!