Executive Assistant to C-Suite

About the Company

Our client is a well-established organization within the architecture, design, and built environment sector. With a strong reputation in its field, the company is committed to innovation, technology adoption, and operational excellence. They are seeking a highly capable Executive Assistant to provide dedicated support to a senior executive and family members.

Position Overview

This is a trusted and highly visible role supporting a C-suite executive in both business and personal capacities. The successful candidate will act as a key partner to the executive, managing complex schedules, coordinating business activities, handling confidential matters, and providing family support when required.

The ideal candidate will be proactive, resourceful, technologically savvy, and comfortable working independently in a fast-paced environment.

Key Responsibilities

• Provide comprehensive executive support to a C-suite leader, including calendar management, meeting coordination, and travel arrangements.
• Manage and prioritize both business and personal matters with professionalism and discretion.
• Support family-related requests and personal appointments, ensuring smooth day-to-day coordination.
• Draft, proofread, and prepare professional emails, presentations, reports, and correspondence.
• Conduct research, gather information, and prepare briefing materials for business initiatives and decision-making.
• Liaise with internal and external stakeholders on behalf of the executive.
• Handle confidential and sensitive information with the highest level of integrity.
• Assist in implementing new technologies, digital tools, and AI-driven solutions to improve productivity and efficiency.
• Coordinate special projects and ad hoc assignments as required.

Requirements

• Bachelor's degree or equivalent experience.
• Minimum 5 years of Executive Assistant, Personal Assistant, or Chief of Staff support experience.
• Prior experience supporting senior executives within architecture, construction, engineering, property development, or related industries is highly preferred.
• Proven experience managing both corporate and personal affairs for senior leadership.
• Strong written and verbal communication skills with excellent business English.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Independent, mature, and capable of working with minimal supervision.
• Tech-savvy with a strong interest in AI, automation, and digital productivity tools.
• High level of discretion, professionalism, and attention to detail.

What We Offer

• Opportunity to work closely with a highly respected business leader.
• Dynamic and entrepreneurial working environment.
• Exposure to strategic business initiatives and decision-making processes.
• Competitive remuneration package and benefits.
• Long-term career development within a forward-thinking organization.

Ideal Profile

We are particularly interested in candidates currently serving as Executive Assistants or Personal Assistants within architecture, construction, engineering, design consultancy, or property-related businesses, who are comfortable supporting both professional and personal matters while acting as a trusted right-hand partner to senior leadership.