Executive Assistant to Chairman (Event & Personal Support)

About the Company

Our client is a well-established multinational conglomerate with diversified businesses across Asia and globally. The organization is recognized for its strong corporate reputation, international presence, and dynamic senior leadership team.

They are seeking an experienced Executive Assistant to Chairman to provide comprehensive support within the Chairman's Office.

Position Overview

This is a highly visible role supporting a senior foreign executive. The successful candidate will serve as a trusted partner to the Chairman, taking ownership of both professional and personal matters while ensuring the smooth planning and execution of high-profile corporate and social events.

The role goes beyond traditional executive support and requires a strong background in end-to-end event management, stakeholder coordination, and exceptional attention to detail. The ideal candidate will be comfortable operating in a fast-paced environment with exposure to senior executives, board members, and external stakeholders.

Key Responsibilities

Executive & Personal Support

• Manage and coordinate the Chairman's calendar, appointments, and commitments.
• Handle complex local and international travel arrangements, including detailed itineraries and logistics.
• Provide support on personal matters, family-related arrangements, and ad hoc requests with discretion and professionalism.
• Serve as a key liaison between the Chairman and internal/external stakeholders.
• Screen, prioritize, and coordinate communications, invitations, and requests.

Event Planning & Coordination

• Lead the planning and execution of corporate events, board-related functions, executive gatherings, and social engagements.
• Coordinate end-to-end event logistics, including venue sourcing, vendor management, guest invitations, budget monitoring, and on-site execution.
• Organize formal and informal events ranging from board meetings and leadership dinners to networking functions and private gatherings.
• Ensure seamless event delivery while maintaining the highest level of professionalism and attention to detail.
• Collaborate with internal departments and external service providers to deliver exceptional event experiences.

Administrative & Business Support

• Prepare meeting materials, presentations, correspondence, and briefing documents.
• Coordinate board-related schedules, meeting logistics, and follow-up actions.
• Manage expenses, invoices, and related administrative processes.
• Maintain strict confidentiality when handling sensitive business and personal information.

Requirements

• Bachelor's degree or above.
• Minimum 10-15 years of Executive Assistant, Chairman/CEO Office, or senior executive support experience.
• Proven experience managing end-to-end event planning and execution for a sizeable multinational organization or large corporate environment.
• Demonstrated experience organizing both large-scale corporate events and smaller executive-level functions.
• Previous experience supporting C-suite executives, Chairmen, board members, or senior leadership teams is highly preferred.
• Strong stakeholder management skills with the ability to interact confidently with senior executives and external partners.
• Excellent organizational, multitasking, and problem-solving abilities.
• Mature, proactive, and highly discreet with a strong sense of ownership.
• Outstanding written and spoken English is essential; proficiency in Chinese is advantageous.
• Proficient in Microsoft Office applications.