Events Manager, Asia - Insurance

Job Summary

• Serve as the primary liaison between regional teams, local markets, internal stakeholders, and external partners.
• Provide regular updates on program status, qualification milestones, requirements, and key decisions.
• Coordinate stakeholder feedback, manage follow-ups, and escalate risks or issues when necessary.
• Lead the planning and execution of incentive trips, including destination selection, project timelines, travel arrangements, accommodation, activities, and guest management.
• Develop and maintain event documentation such as project plans, run sheets, travel manifests, operational checklists, and presentation decks.
• Manage on-site event delivery, including arrivals, transfers, functions, activities, rehearsals, and readiness checks.
• Oversee vendors and destination partners to ensure smooth operations and service excellence.
• Negotiate and manage relationships with hotels, airlines, destination management companies, production vendors, and other suppliers.
• Track budgets, manage expenses, process invoices, and support financial reporting.
• Ensure compliance with procurement, risk management, data privacy, travel security, and corporate governance requirements.
• Conduct post-event reviews and identify opportunities to improve future programs.
• Support regional events and strategic projects as required.

Requirements

Education & Experience

• Bachelor's degree or equivalent experience in Event Management, Hospitality, Communications, Marketing, Business Administration, or a related discipline.
• Minimum 5-8 years of experience in:
  • Corporate events
  • Incentive travel programs
  • Meetings and conferences
  • Destination management
  • Hospitality
  • Agency-side event delivery
• Proven experience managing:
  • Event logistics
  • Travel arrangements
  • Guest management
  • Vendor relationships
  • Event budgets
  • On-site event operations
• Experience working with regional stakeholders and international suppliers is preferred.
• Willingness to travel and work outside standard business hours when required.

Knowledge & Skills

• Strong end-to-end event management experience, ideally involving:
  • Regional incentive trips
  • Executive meetings
  • Large-scale corporate events
• Strong stakeholder management and communication skills across multiple markets and functions.
• Ability to work effectively with:
  • Regional teams
  • Local markets
  • Senior stakeholders
  • Vendors
  • Destination partners
• Experience in vendor sourcing, management, and contract negotiation.
• Strong budgeting, expense tracking, invoice processing, and financial management skills.
• Good understanding of:
  • Procurement processes
  • Corporate compliance
  • Data privacy requirements
  • Travel risk and security management
  • Financial controls
• Strong project management and organizational skills.
• Excellent attention to detail and ability to manage multiple deadlines simultaneously.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Experience with event management or registration platforms (e.g., Cvent) is an advantage.
• Excellent written and spoken English.
• Additional Asian language capabilities are a plus.

Problem Solving & Leadership

• Ability to independently manage complex event-related issues involving:
  • Travel disruptions
  • Last-minute attendee changes
  • Vendor performance concerns
  • Budget constraints
  • Accessibility and dietary requirements
  • Security and operational risks
• Strong decision-making skills with the ability to balance:
  • Guest experience
  • Brand standards
  • Cost management
  • Compliance requirements
  • Operational feasibility
• Ability to assess risks, implement practical solutions, and escalate significant issues appropriately.
• Proven ability to lead cross-functional projects and deliver successful events in fast-paced, high-pressure environments.