Executive Assistant to chairman

Key Responsibilities

• Deliver full-spectrum executive support, including calendar management, meeting coordination, business travel arrangements, and event organization
• Conduct research and assist in preparing reports, correspondence, and emails for external parties such as government bodies, corporations, and public institutions
• Act as a key liaison between internal departments and external partners to ensure effective communication and collaboration
• Work closely with stakeholders to collect information, monitor project progress, and ensure timely follow-up on tasks
• Handle and prioritize all incoming and outgoing communications, ensuring confidential materials are managed appropriately
• Organize meetings and events, prepare agendas, take minutes, and proactively follow through on action items
• Provide personal support to the Chairman when assigned
• Contribute to departmental initiatives and perform additional ad hoc duties as required

Requirements

• Bachelor’s degree or above in Secretarial Studies, Business Administration, Languages, or related fields
• At least 7-8 years of experience supporting senior executives, ideally within property development
• High level of integrity and professionalism
• Strong communication skills and the ability to clearly convey the chairman’s directives to various stakeholders
• Confident, direct, and proactive communication style with the chairman, paired with strong interpersonal skills when working with others
• Comfortable engaging with senior-level executives
• Demonstrated initiative in identifying inefficiencies and proposing improvements
• Excellent verbal and written proficiency in English, Chinese, and Mandarin
• Proficient in commonly used office software and tools
• Basic understanding of project management principles