Executive Secretary

A leading conglomerate is seeking for a proactive and highly organised Executive Secretary in Hong Kong Island to provide exceptional administrative support to the CEO.

Key responsibilities

As an Executive Secretary in Hong Kong Island, you will support the CEO by managing complex schedules, handling confidential information, coordinating across teams and time zones, and driving special projects to ensure seamless executive operations.

• Provide comprehensive administrative support to the managing director, including managing schedules, meetings, travel, and annual planning
• Prepare meeting agendas, track actionable items, and follow up to ensure timely completion
• Handle sensitive and confidential information with discretion and professionalism
• Coordinate with global executive assistants and stakeholders to support leadership meetings, visits, and communications
• Lead special projects, assist with report preparation, and perform other administrative duties as required

Candidate profile

To excel as an Executive Secretary, you should have senior executive support experience, strong analytical and technical skills, trilingual fluency, and reliable, professional administrative and interpersonal expertise.

• Bachelor’s degree in Business Administration or related field
• Proven experience as an Executive Assistant in a multinational or large organisation
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software
• Strong communication skills in English, Cantonese, and Mandarin is advantageous
• Exceptional organisational and multitasking abilities with a high level of professionalism and confidentiality

About the company

A leading global conglomerate with diversified investments across sectors, this company is known for its strong track record of innovation and operational excellence. It offers an inclusive work environment with opportunities to grow professionally while contributing to sustainable, future-focused initiatives.

Keywords: executive assistance, administrative support, organisation, Microsoft Office, global conglomerate

What’s next?

Drive success at the executive level—apply today!