Senior Executive Assistant - Family Office

A family office based in Hong Kong is currently expanding, and looking to hire a Senior Executive Assistant to the business.

Job Duties

• Extensive coordination and scheduling of internal and external meetings, conference calls and video conference meetings
• Prioritize calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day
• Scheduling meetings and conference rooms as necessary
• Coordinate all aspects of domestic and international travel (air, ground, lodging and dining, meeting materials, etc); manage payment and maintain real time tracking of meeting and itinerary changes
• Maintain current passports and necessary visas
• Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights
• Track flights and ensure they are on time and not cancelled
• Maintain document filing electronically and hard copy files in organized, timely manner
• Screen email and ensure that the appropriate correspondences are passed to the relevant parties
• Coordinate all aspects of domestic and international travel (air, ground, lodging and dining, meeting materials, etc); manage payment and maintain real time tracking of meeting and itinerary changes

Requirements

• Minimum 10 years of working experience within Family Office or within Financial Services
• Flexible, Adaptable, Independent
• Willing to go an extra mile tp provide additional support and guidance