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Executive Assistant (urgent hiring)

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This role offers the opportunity to work closely with other EAs and the Office Manager, adding value to the team and enhancing client relationships.

What you'll do:

As an Executive Assistant, your role will be pivotal in providing quality support services to a dynamic team of investment bankers.

  • Provide extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
  • Ensure telephone answering is a priority – delivering accurate and prompt messages and assistance.
  • Manage travel arrangements – book flights and accommodation for team.
  • Handle expenses – accurately complete expense reports for team of bankers each month on a timely manner.
  • Assist bankers with general administration tasks, source and collate research information, news runs and project materials as required.
  • Coordinate couriers and outgoing mail, distribute incoming mail.
  • Organise ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to events.
  • Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences.
  • Build and maintain relationships with staff in offshore offices.

What you bring:

The ideal candidate for the Executive Assistant role will bring a wealth of corporate experience, ideally within the financial services industry.

  • At least five years of corporate experience, ideally with an investment bank or within the financial services industry.
  • Ability to work proactively in a fast-paced and demanding environment.
  • Strong attention to detail and an ability to manage multiple tasks.
  • Exhibit highest standards of professionalism and maturity.
  • Excellent communication/interpersonal skills – able to interact at all levels.
  • Proactive, punctual, reliable and a team player.
  • Business acumen and financial awareness.
  • Fast and accurate keyboard skills.
  • Advanced Outlook skills required – for contacts maintenance and diary scheduling.
  • Good technology skills – able to manage firmwide technology platform; and clients database system.

What sets this company apart:

Our client is a globally recognised firm that values diversity, inclusivity, and fosters a supportive work environment. They are committed to providing their employees with flexible working opportunities and generous pensions contributions.

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Secretarial

Industry: Admin and Secretarial

Salary: HKD33,000 - HKD40,000 per month

Workplace Type: On-site

Experience Level: Associate

Location: Hong Kong

Job Reference: 1Q2OSJ-94FF14A3

Date posted: 5 February 2025

Consultant: Aliya Khan

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