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Executive Assistant - Financial Services | Buy Side

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This role is perfect for an individual with a strong work ethic, who thrives in a fast-paced environment and has a keen focus on client service. The successful candidate will have the chance to work alongside a diverse team of professionals, providing administrative support and coordinating complex travel itineraries across multiple time zones.

What you'll do:

  • Provide daily administrative support including phone coverage, calendar management, filing, and handling of various internal and external scheduling
  • Coordinate roadshows for client fundraisers
  • Manage heavy client meeting scheduling and calendar management, keeping bankers on track of daily schedules
  • Handle travel management including Airfare, Hotel and Car Transportation
  • Process heavy expense reimbursement
  • Assist with updating Contacts cards, while also adding EA contact information as well

What you bring:

  • At least 5 years of related experience required in working in an executive assistant role, preferably in the Investment Banking or Fund Managers sector
  • Detail and task orientated with strong organisation, prioritisation, tracking scheduling skills
  • Ability to work in a fast paced environment in a trading floor environment
  • Extremely professional phone demeanour with exceptional written and verbal communication skills
  • Mastery of Microsoft Outlook, Adobe PDF, Scanning & basic Word and Excel skills
  • Ability to schedule and plan multiple complex travel itineraries – coordinating with numerous internal and external assistants across time zones

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Secretarial

Industry: Admin and Secretarial

Salary: HKD40,000 - HKD52,000 per month

Workplace Type: On-site

Experience Level: Associate

Location: Central and Western District

Job Reference: HZMB4L-F3A94A0C

Date posted: 26 June 2024

Consultant: Aliya Khan

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