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Administrative Assistant

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This role offers an exciting opportunity to provide comprehensive administrative support across multiple time zones, managing office visitors, arranging travel logistics, handling invoices, and providing backup support within the office.

What you'll do:

As an Administrative Assistant, you will play a crucial role in maintaining smooth operations within the office.

  • Arrange meetings, conference calls and video-conferences across multiple time zones with both internal and external stakeholders
  • Manage office visitors including those travelling from global locations
  • Arrange travel logistics and itineraries, including flights, transfers, hotels, meeting logistics etc.
  • Prepare expense reimbursements ensuring proper documentation is provided prior to reimbursement
  • Handle invoices and follow up on payment logistics
  • Provide support to the Office Manager when needed and back up other assistants within the office when required

What you bring:

The ideal candidate for this Administrative Assistant position brings at least two years of experience in an admin support role.

  • At least 2 years working experience in an admin support role
  • Experience in financial industry or supporting an external client facing team
  • Proficient in MS Office applications with sound skills in Outlook, Teams, Word, Excel and PowerPoint as well as Chinese word processing
  • Ability to quickly understand and navigate internal systems for travel, expense management, event coordination, gift and entertainment processing and client interactions
  • Good command of both spoken and written English, Mandarin & Cantonese
  • Able to proactively raise concerns and ask questions

What sets this company apart:

Our client is a globally recognised firm that values integrity, ethical behaviour, and discretion. They are committed to providing a supportive and inclusive work environment where employees can grow professionally. Their core values are deeply ingrained in their corporate culture, making them an employer of choice for top talent worldwide.

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Secretarial

Industry: Admin and Secretarial

Salary: HKD35,000 - HKD42,000 per month

Workplace Type: On-site

Experience Level: Associate

Location: Hong Kong

Job Reference: 9RYKAD-30B09E1B

Date posted: 28 May 2024

Consultant: Aliya Khan

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