Executive Assistant
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FULL_TIME
Salary Negotiable
Location Central and Western District
FULL_TIMEConsultant James Wong
JobRef 1283140/001
Date posted 06 September 2023
hong-kong secretarial-business-support/secretarial 2023-09-06 2023-11-05 admin-and-secretarial Central Central and Western District HK Robert Walters https://www.robertwalters.com.hk https://www.robertwalters.com.hk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png trueMy client is one of the leading global hedge fund investment firm. They are currently looking for a Executive Assistant to join their team and support the Executive Director.
Responsibilities:
- Provide comprehensive administrative support to executives and senior management team members
- Manage complex calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
- Prepare and organize documents, reports, and presentations for meetings and board discussions
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and coordination
- Assist with the organization and execution of events and conferences
- Conduct research and gather information as needed for projects and initiatives
- Handle confidential and sensitive information with utmost discretion and professionalism
- Maintain and update Salesforce database, including data entry, record management, and generating reports
- Collaborate with other team members to ensure efficient workflow and seamless operations
- Handle ad hoc administrative tasks and projects as assigned
Requirements:
- Proven experience as an executive assistant or similar role, preferably within a hedge fund or financial services industry
- Proficiency in using Salesforce or similar CRM platforms
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
- Strong attention to detail and accuracy in all work
- Exceptional written and verbal communication skills
- Professionalism, discretion, and the ability to handle confidential information
- Strong problem-solving and decision-making abilities
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Flexibility and adaptability to work in a fast-paced and dynamic environment
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