Executive Assistant

My client is one of the leading global hedge fund investment firm. They are currently looking for a Executive Assistant to join their team and support the Executive Director.

Responsibilities:

• Provide comprehensive administrative support to executives and senior management team members
• Manage complex calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
• Prepare and organize documents, reports, and presentations for meetings and board discussions
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and coordination
• Assist with the organization and execution of events and conferences
• Conduct research and gather information as needed for projects and initiatives
• Handle confidential and sensitive information with utmost discretion and professionalism
• Maintain and update Salesforce database, including data entry, record management, and generating reports
• Collaborate with other team members to ensure efficient workflow and seamless operations
• Handle ad hoc administrative tasks and projects as assigned

Requirements:

• Proven experience as an executive assistant or similar role, preferably within a hedge fund or financial services industry
• Proficiency in using Salesforce or similar CRM platforms
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
• Strong attention to detail and accuracy in all work
• Exceptional written and verbal communication skills
• Professionalism, discretion, and the ability to handle confidential information
• Strong problem-solving and decision-making abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexibility and adaptability to work in a fast-paced and dynamic environment