Secretary (Team support & Secretarial support to Team Head)
Salary HKD30,000 - HKD35,000 per month
Location Tsim Sha TsuiFULL_TIME
Consultant Emily Ling
Date posted 05 September 2023hong-kong secretarial-business-support/secretarial 2023-09-05 2023-11-04 admin-and-secretarial Tsim Sha Tsui Yau Tsim Mong District HK HKD 30000 35000 35000 MONTH Robert Walters https://www.robertwalters.com.hk https://www.robertwalters.com.hk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true
We are seeking a highly organized and efficient individual to join the team as a Secretary. This role primarily involves providing secretarial support to the department head and administration support to the team.
Our client is a renowned group in Hong Kong with conglomerate business. They are looking for a Secretary who will be responsible for ensuring the smooth operation of the department and supporting the overall efficiency of the team.
About the Role:
Secretarial Support to Department Head:
- Manage the management's calendar, schedule appointments, and arrange meetings.
- Prepare agendas, documents, and presentations for meetings, ensuring timely distribution to participants.
- Take accurate meeting minutes and follow up on action items as needed.
- Screen phone calls, emails, and other correspondences, and prioritize messages for the department head's attention.
- Handle confidential and sensitive information with utmost discretion and maintain strict confidentiality.
Administrative Support to the Team:
- Provide administrative support to the team
- Maintain and update departmental files, records, and databases, ensuring accuracy and accessibility of information.
- Assist in organizing and coordinating departmental events, workshops, and conferences.
- Serve as a primary point of contact between the department head, team members, and external stakeholders.
- Coordinate and schedule departmental meetings, including preparing agendas, collating materials, and ensuring the availability of required resources.
- Assist with projects and assignments as assigned by the department head or team members.
About the Person
- Degree holder in any disciplines
- Proven experience as a secretary or administrative assistant, preferably in a corporate or professional setting.
- Proficient in using office software, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Excellent written and verbal communication skills.
- Detail-oriented and able to maintain accuracy in a fast-paced environment.
- Ability to work independently and collaboratively as part of a team.
Salary: NegotiableLocation: Hong Kong IslandDate posted: 23 August 2023Robert Walters Business Support Team is looking for an assistant to join our team.
Salary: HKD30,000 - HKD40,000 per month + 13-month baseLocation: Hong Kong IslandDate posted: 28 September 2023The Board Secretary will service the corporate services department to provide secretarial & administration support to the Board and the team
Salary: NegotiableLocation: Hong Kong IslandDate posted: 26 September 2023Robert Walters Business Support Team is looking for an Admin Officer to join our team.
Salary: HKD30,000 - HKD45,000 per monthLocation: Tsuen Wan DistrictDate posted: 29 August 2023(Assistant)Office Manager - Local group with rapid business growth
Salary: NegotiableLocation: Hong Kong IslandDate posted: 07 August 2023We are seeking a Junior Secretary to provide secretarial & administrative support to top management. The ideal candidate should have at least 3-5 years of experience in a similar role and possess excellent organizational and communication skills.