Personal Assistant - Financial Services

This role is perfect for someone who thrives in a fast-paced environment, possesses strong interpersonal skills, and has a keen eye for detail.

Responsibilities:

• Provide comprehensive personal assistance and secretarial to the Chairman, including managing schedules, travel arrangements, and daily administrative tasks.
• Act as a liaison between the Chairman and internal/external stakeholders
• Coordinate and organise conferences, meetings and events
• Conduct research and compile information as request
• Manage and screen incoming calls, handle all correspondence, and maintain and update the Chairman's contact list
• Prepare materials for meetings attended by the Chairman, and record and transcribe all board meetings for Chairman's approval
• Prepare, edit and translate reports and presentations if required
• Handle personal finances, including monthly bank statements and credit card reconciliation
• Arrange private dining reservations, send invitations and confirm attendance
• Plan and executive different projects, including gatherings and events
• Coordinate visa applications and administration for domestic staff
• Oversee maintenance and repairs for the Chairman's residence and vehicles
• Maintain membership renewals for social groups and oversee driving license renewals
• Liaise with contractors and building management for property-related issue
• Perform ad-hoc task requested by the Chairman

Qualifications:

• 8+ years of experience as an executive-level assistant, preferably support a C-suite executive or Chairman from a family office
• Fluent in English, Cantonese and Mandarin
• Ability to work independently with minimal supervision
• Demonstrate integrity
• Proficient in Microsoft Office suite