Personal Assistant

My client is one of the leading Private Investment firm. They are looking for a Personal Assistant to support the Chairman.

Job Summary:
The Personal Assistant provides comprehensive administrative support and assistance to the senior executive. This role involves managing a wide range of administrative tasks, coordinating schedules, organizing travel arrangements, and handling confidential information. The Personal Assistant acts as a trusted liaison and ensures the smooth functioning of the executive's daily activities.

Responsibilities:

• Manage the executive's calendar, schedule appointments, and coordinate meetings and conferences.
• Arrange complex travel itineraries, including flights, accommodations, transportation, and visas as required.
• Screen and prioritize incoming calls, emails, and correspondence, providing timely responses or redirecting as necessary.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile information to support decision-making and prepare briefing materials.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Assist in preparing agendas, attending meetings, and taking accurate meeting minutes.
• Coordinate and track projects, tasks, and deadlines, ensuring follow-up and completion.
• Manage and maintain electronic and physical filing systems, ensuring organization and accessibility of documents.
• Assist with personal tasks and errands, including personal appointments, reservations, and other requests.
• Act as a point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Handle ad-hoc administrative duties as assigned by the executive, demonstrating flexibility and adaptability.

Requirements:

• Proven experience as a Personal Assistant or similar role, preferably supporting high-level executives.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong attention to detail and accuracy in all work performed.
• Exceptional verbal and written communication skills, with the ability to interact with individuals at all levels.
• Proficient in using office software, including word processing, spreadsheets, and presentation tools.
• Discretion and integrity when handling confidential and sensitive information.
• Ability to work independently, exercise good judgment, and make decisions in line with established policies and guidelines.
• Strong problem-solving skills and a proactive approach to overcoming challenges.
• Professional demeanor, with the ability to maintain composure under pressure.
• Flexibility to work outside regular business hours when necessary.