Executive Assistant

My Client is a leading insurance company in Hong Kong. They are looking for a Executive Assistant to support one of the C level board member.

Job Summary:
The Executive Assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Duties and Responsibilities:

Coordinate and manage executive calendars and schedules, including arranging meetings and appointments, and preparing agendas
Prepare and edit correspondence, communications, presentations, and other documents
Conduct research, compile data, and prepare reports for presentation to executives
Manage and maintain executive files, records, and databases
Arrange and coordinate travel schedules and reservations
Process and track expense reports and reimbursements
Handle confidential information and maintain discretion at all times
Act as a liaison between executives and staff, clients, and external partners
Perform general office duties, such as answering phones, filing, and maintaining office supplies and equipment
Attend meetings, take minutes, and distribute agendas and action items
Perform ad hoc duties and projects as assigned by executives
Qualifications:

Bachelor's degree in Business Administration or related field preferred
Minimum of 3 years of experience in an executive support role
Strong organizational and time-management skills
Excellent communication and interpersonal skills
Proficient in Microsoft Office and other relevant software applications
Ability to work independently and manage multiple tasks under tight deadlines
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise discretion
Professional demeanor and appearance