Administration and Accounting Manager

The ideal candidate will be a proactive problem-solver with strong multitasking abilities, excellent communication skills, and a solid understanding of accounting, admin and HR processes. This role is critical to ensuring the smooth operation of the firm and supporting senior management.

Key Responsibilities:

Finance & Accounting

• Manage day-to-day financial operations, including accounts payable/receivable, reimbursements, vendor payments, etc.
• Prepare and maintain financial records, ensuring accuracy and compliance with regulatory requirements.
• Assist with preparation of financial reports, including FRR reporting.
• Coordinate with external accountants, auditors, and tax advisors as needed.
• Monitor company budgets and expenses, ensuring cost-effectiveness.

Administrative Operations

• Manage office supplies, refreshments, and equipment, ensuring the office is well-stocked and operational.
• Oversee office maintenance, including liaising with building management and external vendors.
• Organize and coordinate travel arrangements, accommodations, and itineraries for senior management.
• Plan and execute office events, meetings, and conferences as needed.
• Act as the primary point of contact for internal and external stakeholders.

Human Resources

• Manage the onboarding process for new employees, including documentation, orientation, setup of IT systems, etc.
• Administer employee benefits, including MPF enrollment and updates.
• Maintain employee records and ensure compliance with HR policies and regulations.
• Assist with payroll processing and resolve any payroll-related issues.
• Support senior management in recruitment efforts, including scheduling interviews and coordinating communications.

Qualifications:

• Bachelor’s degree
• Experience in office management or accounting, preferably within the financial or legal services industry.
• Good knowledge of accounting and financial reporting
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Strong interpersonal and communication skills, with the ability to work collaboratively across teams. High level of integrity and professionalism, with a proactive and solutions-oriented mindset.
• Proficient in both Cantonese, English and Mandarin
  
  

What We Offer

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced, dynamic environment.
• Exposure to senior management and key decision-makers.
• A supportive and collaborative team culture.