Facilities/Office Manager - Financial Services

This role offers an exciting opportunity to oversee day-to-day office operations and project management activities, ensuring the smooth running of the office environment. The successful candidate will be proactive, detail-oriented, and able to work with minimal supervision.

What you'll do:

• Oversee daily office operations and project management activities, specifically in every office build/relocation project across APAC region
• Work with procurement team to manage all RFP process for 3rd party vendors
• Manage vendor relationships and internal coordination with the Project Team across the global scale
• Ensure office maintenance including regular cleaning, pest control, and disinfection
• Manage all access card provisioning in Asia
• Support local office managers in sourcing and signing up new vendors
• Responsible for procurement of office supplies and furniture in the Hong Kong office
• Provide guidelines and recommendation to deliver facilities services, monitor routine building utility repair and maintenance, check fire drills and fire safety equipment regularly
• Assist in the preparation of annual budgets, LTP and Quarterly Forecast

What you bring:

• Minimum 5 years of experience in facilities & project management
• Proficiency in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)
• Highly organised and flexible approach to work
• Willingness to go the extra mile to ensure tasks are completed accurately and on time
• Proactive attitude with the ability to take initiative
• Effective communication skills (written and verbal) in English, Cantonese and Mandarin

What sets this company apart:

Our client is a leading private investment firms committed to creating lasting impact for their investors, teams, businesses, and communities. As a private partnership, they lead with conviction and a culture of collaboration, enabling them to innovate investment approaches, unlock opportunities, and create exceptional outcomes.