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Administration Manager - Sizable HK Listed Conglomerate

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This is an exciting opportunity to manage internal stakeholders, third-party service providers and vendors across Hong Kong and Mainland China. This role also includes supporting corporate events hosted in Hong Kong, both internally & externally. * Manage a large administration team across Hong Kong and Mainland China * Develop and implement group office service management practices and workflows * Support corporate events hosted in Hong Kong

What you'll do:

As an Administration Manager, you will be at the heart of our operations. Your role will involve managing a large administration team across Hong Kong and Mainland China, ensuring smooth office operations. Your ability to lead, coordinate with cross-functional parties, manage budgets effectively, identify cost-saving opportunities will be key to your success.

  • Manage a large administration team across Hong Kong and Mainland China to provide full spectrum of corporate administration services
  • Supervise local team on supporting or hosting corporate events including but not limited to external & internal meetings, catering events, annual & festival celebration and board related activities
  • Manage and participate in group departmental initiatives, innovations and reporting requirements, actively drive forward continuous improvement
  • Lead and coordinate with cross-functional parties to execute group projects & procurement; ensure successful project deliveries in both headquarters and local projects
  • Coordinate the management of the budget, actuals, cost centres and Key Performance Indicators (KPIs) within established targets, including identifying and driving cost saving opportunities and efficiencies
  • Regularly review and update the administration policies / operational procedures, and ensure their seamless alignments and implementations in both headquarters and local projects, appropriately adjusted to local needs

What you bring:

The ideal candidate for the Administration Manager role will bring a wealth of experience in corporate administration. With a minimum of 10 years' relevant working experience, including at least 3 years in a managerial level, you will have proven your ability to lead office renovation and relocation projects. Your exposure to China markets, vendor management, group sourcing & procurement, and participation in facilities outsourcing models will be highly advantageous. Your maturity, proactivity, attention to detail, organisational skills, adaptability, independent work ethic, problem-solving abilities, excellent communication skills, and digital mindset will set you apart.

  • Degree holder in Business Administration or relevant disciplines is preferable
  • Minimum 10 years' relevant working experience with at least 3 years in managerial level, preferably gained from sizeable companies
  • Experience in leading office renovation and relocation projects is a must
  • With China exposures, vendor experience, group sourcing & procurement as well as participating in facilities outsourcing model will be an advantage
  • Mature, proactive, detailed-orientated and well organised
  • Able to adapt in a changing environment. Demonstrated ability to look at issues from multiple perspectives
  • Able to work effectively both independently and as a team member
  • Good problem-solving skills and are able to manage multiple and competing priorities.
  • Excellent communication and collaboration skills, demonstrating motivation and initiative.
  • Digitally minded, embracing innovation and new technologies

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Office Manager

Industry: Real Estate and Property

Salary: HKD45,000 - HKD55,000 per month

Workplace Type: On-site

Experience Level: Mid Management

Location: Central and Western District

Job Reference: 8NEA2H-C62744BD

Date posted: 24 June 2024

Consultant: Scarlett Niu

Phone number: +852 2103 5382

niuzikun@gmail.com

Scarlett Niu

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