Office Admin & Secretary (Global investment firm)
Salary HKD45,000 - HKD60,000 per annum
Location Hong KongCONTRACTOR
Consultant Michelle Yip
Date posted 23 February 2023hong-kong secretarial-business-support/office-manager 2023-02-23 2023-03-25 admin-and-secretarial Hong Kong HK HKD 45000 60000 60000 YEAR Robert Walters https://www.robertwalters.com.hk https://www.robertwalters.com.hk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true
Role Overview: A global investment firm is seeking an office admin & Executive assistant to support their team.
- Manage calendars and coordinate meetings with public company representatives, research providers and other industry representatives.
- Serve as a gatekeeper for investment professionals; discern which information and callers get through
- Communicate with sell side brokers on corporate access offering, research, and models; assemble detailed research packets using internet and research outlets; extract brokerage and company generated reports.
- Assist with tracking meetings and projects in internal systems.
- Organise and schedule a travel arrangements; prepare related travel itineraries.
- Prepare expense reports
- Assist with event planning and ad hoc projects as required.
- Provide back-up coverage for one locally-based Investment Assistant.
- Greet guests and assist with on-site meeting logistics.
- Order and maintain office supplies.
- Coordinate and liaise with building contractors to schedule office maintenance.
- Assist with team building events for employees and larger-scale events for external guests.
- An undergraduate degree with a record of academic success.
- Excellent organisation and communication skills.
- Proficiency with Microsoft Office suite (Outlook, Excel, Word, and PowerPoint).
- Support experience within a team environment.
- Fluency in English and Mandarin; ability to read and write simplified or traditional Chinese.
- Experience within the financial industry
This is a global investment firm
Get in touch
+852 2103 5388
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