Team Assistant

Join a high-performing financial institution in Hong Kong as a Team Assistant, providing reliable operational and administrative support while enabling teams to succeed in a collaborative, fast-paced and professional workplace culture.

Key responsibilities

As a Team Assistant, you will play a vital role in ensuring smooth operations across multiple business units. Your ability to manage complex schedules, coordinate events, and provide exceptional administrative support will be key to the success of the team. Key responsibilities include:

• Manage complex diary schedules across multiple time zones using Microsoft Outlook with precision and efficiency
• Coordinate meetings and calls with internal teams and external stakeholders, ensuring smooth logistics and effective communication
• Organise detailed travel arrangements, including flights, visas, itineraries, and expense reimbursements
• Support event coordination by managing venues, activities, timelines, and deliverables to ensure successful execution
• Collaborate across business units to assist with corporate events and ad hoc projects that drive continuous improvement

Candidate profile

To succeed as a Team Assistant in this dynamic financial services environment, you will bring exceptional organisational skills and a proactive approach to problem-solving. Your ability to manage competing priorities while fostering positive relationships will make you an invaluable asset to the team.

• Proven experience as a team assistant within asset management or financial services is essential
• Strong diary management skills with attention to detail and the ability to handle multiple tasks under pressure, with proven experience managing frequent travel changes
• Excellent written and verbal communication skills in English, Cantonese, and Mandarin for effective communication
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with AI tools for productivity enhancement
• A flexible mindset with strong interpersonal skills to collaborate effectively across diverse teams

About this company

A leading organisation in the financial industry, delivering diversified portfolio solutions for institutional and retail clients across multiple markets. The firm stands out through disciplined risk management, strong governance, and a long-term, research-driven investment approach. Its integrated regional and international platform, client-focused culture, and advanced operational capabilities enable consistent service quality, resilience, and scalable growth in a highly regulated financial environment.

Keywords: coordination, administration, scheduling, logistics, assistant

What's next?

If you’re ready to take on a rewarding role where your contributions truly matter every day—apply now! Click the link provided to start your journey as a valued Team Assistant today.