Admin Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.

What you'll do:

As an Administrative Assistant in our client's firm based in Hong Kong, you will be responsible for a wide range of tasks that ensure the smooth running of the office. From managing incoming/outgoing mail to coordinating travel arrangements for employees and Management; from maintaining filing systems to managing service providers related to general office management - your role will be integral to the day-to-day operations of the firm.

• Provide front-desk coverage: organize and manage incoming/outgoing mail, arrange courier for shipments
• Provide administrative support: email correspondence, phones/fax lines, basic bookkeeping (accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain company decks and update policies
• Manage onboarding and offboarding of employees including IT set up, SFC license applications
• Organize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange reservations and company events
• Greet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after meetings, etc.
• Manage service providers related to general office management (building management, cleaning, repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant, utilities etc.)
• Coordinate travel arrangements for employees and Management
• Maintain filing systems, contact and login databases, employee lists, IT and equipment inventory lists
• Management of CPT hours and compliance-related filings
• Management of office supplies

What you bring:

• Good communication and interpersonal skills
• Works well independently and able to collaborate with a team
• Ability to prioritize tasks and multi-task
• Detail-oriented, organized and efficient
• Good command of both written and spoken English and Cantonese
• Good PC knowledge and familiar with MS Office
• Immediately Available is preferred

What sets this company apart:

Our client is a boutique integrated wealth management firm that combines a unique depth of investment experience with a tailored service, focused on maximizing value and achieving targeted outcomes for their clients.