Senior Manger, Board & Committee Administration

The candidate will be responsible for administration and board secretarial function.

Senior Manger, Board & Committee Administration (Renowned sizeable organization with various business)

About the Role

• Responsible for the full spectrum of administration support to team and assist in IT procurement
• Plan, organize, and manage various committee meetings within the IT department, including management meetings and ad hoc meetings.
• Coordinate with relevant team members to ensure smooth running of the meetings, including preparing agendas and communicating meeting details.
• Prepare meeting documents such as agendas, minutes, action logs, and progress reports.
• Follow up with responsible individuals to obtain updates and reports for the meetings.
• Prepare committee papers on specific topics using clear and accurate written English, tailored to different audiences.
• Collaborate with risk management and audit teams to ensure IT projects comply with relevant frameworks and methodologies.
• Support contract management for the successful delivery of transformation programs.
• Protect sensitive and confidential information and adhere to established policies and procedures.
• Demonstrate integrity and professionalism in interactions with stakeholders.
• Maintain a comprehensive understanding of the organization's governance framework and guidelines.
• Foster a diverse and inclusive culture, actively supporting collaboration and teamwork.

About the Person

• A Bachelor’s degree in Communication, Business Administration or related disciplines
• 10+ years of related working experience in administration / board secretarial role within a sizable organization
• Proven track record in handling committee meeting with minutes drafting experience
• Familiarity with IT terminology and concepts is preferred
• A good team player with good project management skills
• Ability to work independently and handle confidential information with care
• Strong knowledge in Microsoft Office (PowerPoint, Excel and Word)
• Excellent in English writing & spoken skills, preferably a native English speaker
• Proficiency in written and spoken Cantonese/ Mandarin is a plus
• Less experience will be considered as Manager