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Company Secretary, Assistant Manager

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This role offers the chance to work in a dynamic and fast-paced environment, where you will be responsible for providing support in relation to entity management, subsidiary boards, corporate governance and other group matters. The successful candidate will have the opportunity to manage communications with subsidiary boards and their committees, oversee board and committee meetings, and handle statutory filings and lodgments.

What you'll do:

As an Assistant Company Secretary Manager, you will play a pivotal role in supporting the Company Secretary Manager in various aspects including entity management, subsidiary boards, corporate governance, among others. You will be entrusted with coordinating board and committee meetings, managing communications with subsidiary boards, preparing meeting minutes, handling share option schemes, overseeing year-end processes, ensuring statutory filings are done accurately, maintaining registers, among other responsibilities. Your ability to manage these tasks efficiently will contribute significantly towards the smooth operation of our organisation.

  • Provide support to the Company Secretary Manager in relation to entity management, subsidiary boards, corporate governance and other Group matters
  • Coordinate board and committee meetings/approvals and oversee the meetings of subsidiary boards and their committees
  • Manage communications with subsidiary boards and their committees, including the production and dispatch of board papers
  • Prepare minutes for board and committee meetings and meetings of subsidiary boards and their committees
  • Manage the share option schemes of the Group
  • Handle year end and AGM processes for the Group subsidiaries
  • Ensure statutory filings and lodgments with local and overseas regulators
  • Maintain statutory registers and governance-related operational registers

What you bring:

The ideal candidate for this Assistant Company Secretary Manager position is a university graduate with a focus on company secretarial studies, legal or accounting/financial services. You must hold a Chartered Secretaries qualification along with at least five years of proven company secretarial experience from a large corporate setting. Hands-on experience in minute taking, coordinating meetings, and regulatory lodgments is essential. You should have a deep understanding of board and committee administration processes. Your personable nature and excellent stakeholder management abilities will enable you to influence key internal and external decision-makers to achieve desired outcomes.

  • University graduate with a focus on company secretarial, legal or accounting/financial services
  • Holder of Chartered Secretaries qualification
  • At least 5 years of validated company secretarial experience from a sizeable corporate with sophisticated structure
  • Hands-on experience in minute taking, coordinating meetings, regulatory lodgments
  • Knowledge of board and committee administration processes
  • Personable with good stakeholder management abilities

Contract Type: FULL_TIME

Specialism: Legal & Compliance

Focus: Company Secretary

Industry: Admin and Secretarial

Salary: Negotiable

Workplace Type: Hybrid

Experience Level: Mid Management

Language: English - Professional Working

Location: Central and Western District

Job Reference: 99KTR0-507EC7FB

Date posted: 30 May 2024

Consultant: Johnny Hui

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