Office Manager (HR & Admin), Leading Law Firm

As the Office Manager, you will have direct responsibility for HR and administration issues. This is a crucial role in ensuring the smooth functioning of the firm.

Responsibilities:

Human Resources

• Manage the onboarding and offboarding processes for employees.
• Handle recruitment and interview processes for staff at all levels, including managing internship arrangements.
• Manage visa applications and renewals for employees.
• Prepare reports on leave records, headcounts, and other human resources matters for management review.
• Communicate professionally with all levels of internal staff, including top management.

Office management

• Oversee the day-to-day operations of the office, ensuring smooth functioning and efficiency.
• Manage office facilities and maintenance work, including assisting in office renovation projects and space planning.
• Handle rental reimbursement applications, MPF and medical insurance
• Assist in the renewal process for medical and office insurances, reviewing policies and preparing cost summaries and reports.
• Liaise with the Law Society regarding the renewal of practicing certificates, employee returns, notification of changes, and other compliance paperwork.
• Monitor and update fee-earners' CPD records

Qualifications:

• Bachelor’s degree holder
• Minimum 5 years’ relevant experience in law firm or professional services environment
• Excellent communication and interpersonal abilities.
• Knowledge of HR practices and procedures.
• Familiarity with legal and compliance requirements in the legal industry.
• Proficiency in MS Office Suite and other relevant software.
• Attention to detail and a high level of accuracy.
• Ability to work independently and manage priorities effectively.