Administrative Assistant

This position is at a multinational banking corporation in Hong Kong

Responsibilities:

• Perform general administrative duties, including filing, photocopying, scanning, and managing correspondence
• Schedule appointments and meetings
• Maintain department calendar, meeting rooms reservation and organisation chart
• Order and maintain stationary supplies and marketing collaterals inventory
• Arrange couriers and deliveries
• Prepare reports, presentations and other materials as requested
• Help with the organisation of internal and external events
• Arrange overseas travel and accommodation
• Manage department expenses, including tracking and reconciling invoices, processing expense reports, and ensuring compliance with the bank’s policies and procedures
• General low skill assistance to middle office
• Assist with ad-hoc projects and tasks as assigned

Requirements:

• High diploma/ Associate degree or higher
• Proven experience in an administrative role
• Proficient in MS Word and Excel
• Excellent organisational and time management skills with the ability to multitask effectively
• Strong attention to detail and accuracy
• Good command of spoken and written in English, Chinese and Mandarin will be an advantage
• Ability to work independently and as part of a team
• Knowledge of banking industry is a plus